Arts Consulting Group

Executive Search Administrator


Arts Consulting Group (ACG) is the leading provider of hands-on interim management, executive search, revenue enhancement, strategic planning & community engagement, facilities & program planning, and other capacity building services for the arts and culture industry. Founded in 1997, ACG is a full-service firm that effectively works with a wide range of nonprofit organizations, universities, government agencies, and for-profit entities that operate in the creative industries. The firm takes a contemporary approach to client challenges and opportunities focused on growing institutions, advancing arts and culture, and enhancing communities. ACG senior team members have leadership experience in every type of artistic and cultural discipline, and they seamlessly adapt to clients’ rapidly changing strategies, business models, and operating environments.

The firm continues its rapid growth and currently has locations in Boston, Calgary, Chicago, Dallas, Los Angeles, Minneapolis, Nashville, New York, Portland, Tampa, Toronto, Vancouver, and Washington, DC. ACG employees and consultants are embedded in communities throughout North America to invigorate clients so that they can achieve the delicate balance between cultural impacts and business sustainability.

Position Summary

Based in ACG’s Boston office, the Executive Search Administrator (Administrator) will be a highly organized, detail oriented, and effective team member who works closely with and provides operational and administrative support to executive search, interim management, and marketing & communications teams. The Administrator will provide a broad range of executive search administrative functions, including proposal preparation, database management, client and candidate research, project management, and additional responsibilities that advance the effectiveness and efficiency ACG’s Leadership Transitions practice, which includes both executive search and interim management. Reporting to ACG’s executive search and interim management practice leaders, and working closely with the Marketing and Communications Manager, the Administrator’s responsibilities will span the cycle of executive search and interim management projects from client proposal to candidate placement and follow-up career tracking thereafter.

Roles and Responsibilities

Proposal Writing and Research

  • Research, write, and prepare executive search and interim management proposals that meet client prospect expectations and deadlines.
  • Maintain current executive search and interim management references, proposal files, RFPs, and other materials that support proposal preparation and tracking.
  • Embrace other proposal writing and research duties as needed.

Project Administration and Support

  • Monitor and track executive search project tasks and timelines as outlined in the search process matrix.
  • Administer candidate and project consultant tracking database, report on project management metrics, and maintain overall resume and placed candidate database.
  • Post position announcements expeditiously to various websites and publications as assigned, keeping within client budget.
  • Update and deploy new executive search web portal and auto-responders to confirm receipt of applicant materials.
  • Facilitate weekly executive search meetings, remain current on the status of all active search projects, and proactively communicate changes in timeline and anticipated deviations in client deliverables.
  • Monitor all incoming search activity daily and categorize applicant materials in a timely manner.
  • Generate links to online client and candidate questionnaires for distribution by the executive search project lead.
  • Develop client folders and files for applicant management and ensure access to shared folders for all search team members.
  • Complete candidate web and social media research and share candidate background data with executive search project teams.
  • Compile candidate materials for client search committees.
  • Create search process and candidate PowerPoint presentations.
  • Perform criminal background checks and education verifications for candidate finalists through third-party and process and distribute to project lead.
  • Embrace other project administration and support duties as needed.

Database Research and Management

  • Create database architecture with accurate tagging and tracking of all potential and placed candidates.
  • Advise project team members on effective database usage, tagging, and structure.
  • Perform data research and provide timely candidate recommendations for executive search team follow-up as needed.
  • Maintain database of active interim management project consultants by experience and availability.
  • Ensure data accuracy in creating new records and in updating existing records on an ongoing basis.
  • Regularly update current database entries to include industry-available information on candidates and consultants.
  • Track and report on career progression of placed executive search candidates.
  • Embrace other database research and management duties as needed.

Other Administrative Duties

  • Follow firm methodologies, templates, and project reporting guidelines.
  • Collect email addresses from executive search candidates, consultants, clients, and general inquiries that expand contacts in the marketing and communications database.
  • Attend and actively participate in regular team meetings.
  • Embrace other administrative duties as needed.

Traits and Characteristics

The successful Administrator will be a motivated self-starter with the ability to work independently and with sound judgment to prioritize tasks and achieve desired outcomes. This individual will be organized and detail oriented with highly evolved planning and systemization abilities. The Administrator must be adept at simultaneously implementing multiple projects with efficiency and accuracy. A flexible and adaptive team player, this individual will communicate effectively, respond to immediate requests and critical deadlines, and work in a dynamic, fast-paced environment while supporting the mission, vision, and values of ACG.


An associate’s degree is required with a minimum of three to five years of applicable experience. Exceptional written and organizational skills and the ability to manage multiple projects with a high degree of speed, accuracy, and autonomy are required. Excellent computer skills, including Office 365 (web and desktop applications of Word, Excel, PowerPoint, and Sharepoint), web and social media research expertise, and the ability to quickly become proficient in executive search software (Crelate), are necessary.

Compensation and Benefits

A competitive compensation package commensurate with experience includes medical, dental, and vision insurance, paid time off, matching 401(k) retirement plan, and other employee benefits.

Applications and Inquiries

Please submit a cover letter and resume outlining specific experience and demonstrable accomplishments (electronic submissions only) to:

Wyona Lynch-McWhite
Vice President

Arts Consulting Group

292 Newbury Street, Suite 315
Boston, MA 02115-2801
Tel       (888) 234.4236 Ext. 225



Arts Consulting Group welcomes all qualified applicants and highly values inclusion, diversity,
equity, and access, which are embedded in the uniqueness of the vibrant creative industries.




Click here for the downloadable PDF.

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