Bardavon Presents

Roles and Responsibilities

Financial and Programmatic Leadership

• Collaborate on the development and implementation of the organization’s artistic objectives.
• Oversee the preparation and submit for board approval the annual operating budget in conjunction with the finance committee and staff.
• Monitor and authorize expenditures and accounts receivable and payable, in accordance with the approved budget.
• Manage the preparation of monthly financial statements, including the preparation of updated projections based on actual income and expense activity and cash flow projections.
• Oversee the finance director’s work, ensuring that accurate books of accounts and bank records are maintained and that the annual audit is completed with the outside auditors.
• Embrace other financial and programmatic leadership duties, as needed.

Board Governance

• Advise the board on matters within the Executive Director's scope of responsibilities to promote the efficient operation of the theatres and the delivery to the public of the services the Bardavon was chartered to provide.
• Serve as an ex officio member of all board committees, attending all meetings of standing committees, the board, and the executive committee.
• Oversee the preparation of and present reports for all meetings as necessary, including monthly reports for the executive committee and board of directors’ meetings.
• Support the governance committee in identifying and recruiting qualified candidates for board membership and assist with new member orientation as well as education in the Bardavon By-Laws and Policies.
• Facilitate regular meetings with board leadership, including the board president, and prepare the agenda for those meetings.
• Embrace other board governance duties, as needed.

Revenue Generation and Marketing

• Act as the chief fundraiser for the organization, ensuring through the combined efforts of all involved that Bardavon meets or exceeds its goals for contributed income.
• Lead the fundraising efforts of the board of directors, providing direction and support.
• Guide fundraising and advocacy efforts with individual donors, corporations, foundations, and government agencies, collaborating with the board, grants writer, and staff in the identification and cultivation of donors.
• Partner with the grants writer, staff, and board in fundraising activities, including membership meetings, corporate sponsorships, special events, campaigns, and planned giving programs.
• Direct the grants writer and the director of finance in all aspects of grant applications and management, including use, acknowledgments, reporting, and relevant recordkeeping.
• Oversee the development and implementation of marketing plans for up to 100 events annually working in collaboration with the Director of Marketing.
• Build and maintain good relationships with local media contacts.
• Ensure the maintenance and regular updates of the website.
• Deal with ongoing capital fundraising issues for the two historic century old + venues.
• Embrace other revenue generation and marketing duties, as needed.

External Relations and Advocacy

• Serve as the public face of the organization in the local and national arenas.
• Ensure effective communication with the constituencies: volunteer groups, other arts organizations, public agencies, government agencies, and the public to achieve the public service objectives of the organization.
• Inspire local, state, and federal governments and agencies to support the Bardavon in its mission through positive advocacy.
• Monitor legislative activity that affects Bardavon and recommend appropriate action to the Board of Directors.
• Serve as the main representative for both FairGame and Alive Downtowns and actively pursue opportunities to benefit from other consortiums.
• Collaborate on all bookings, performances, events, school residencies, etc., with the Program Directors and Education Director and approve all offers and contracts.
• Attend all of the Bardavon presented concerts and events and address the audience pre-concert to solicit membership, announce shows, funds for designated programs, etc.
• Embrace other external relations and advocacy duties, as needed.

Organizational Excellence

• Foster and implement current and long-range administrative and personnel planning (long-range investment plan) to ensure that the Bardavon is effectively structured and staffed competently.
• Guarantee that all employer responsibilities are met in compliance with local, state, and federal law.
• Recruit, select, and supervise all staff, including evaluation of staff performance as needed but at least annually in writing.
• Create and enforce policies covering all aspects of employment in collaboration with the human resources director, ensuring files are maintained and reporting any staffing issues to the executive committee.
• Develop, execute, and monitor compensation and benefits programs.
• Determine that all documents and payroll records are properly maintained according to legal requirements and board policies and procedures.
• Support the preparation and revision of job descriptions, the employee handbook, and employment policies as needed, and present such to the board for approval.
• Ensure that equipment, supplies, etc., are purchased in compliance with the budget and approved procedures.
• Maintain adequate insurance to protect the organization’s assets and property, reviewing and updating as needed in consultation with the finance department and the board.
• Maintain a positive relationship with patrons and the public, addressing any suggestions or issues as they arise.
• Maintain the bottom line of a long-term sustainability plan in order to maintain annual raises.
• Embrace other organizational excellence duties, as needed.